The College is required to retain certain information about its staff, students and other users to allow it to monitor performance, achievements and health and safety etc. It is also necessary to process information so that staff can be recruited and paid, courses organised and legal obligations to funding bodies and the Government complied with. To comply with the law, information must be collected and used fairly, stored safely and not disclosed to any other person unlawfully. To do this, the College must comply with the Data Protection principles, which are set out in the Data Protection Act 1998 (the 1998 Act).
To find out more download our Data Protection Policy [PDF]
The Freedom of Information Act 2000 (FOIA) gives people the right to request information from public authorities. It is intended to promote a culture of openness and accountability amongst public sector bodies and therefore facilitate better public understanding of how the public authorities carry out their duties, why they make the decisions they do, and how they spend public money.
The FOIA enables people access to information which is held by/on behalf of public bodies.
City and Islington College (CIC) is dedicated to ensuring compliance of the FOIA through effective implementation of the Records Management and Retention Policy.
As a result, CIC will ensure that:
- Information generated and received in the course of business is managed in an effective and secure manner.
- Information is made available to the public in response to specific requests in accordance and within FOIA timescales.
The successful implementation of the FOIA and the College’s ability to respond to requests within the tight timescale allowed under the Act will depend greatly on the adherence to and effectiveness of the Records Management System.
The College is committed to ensuring that access to records is achieved, demonstrating that its business activities have been conducted in compliance with appropriate regulations and internal standards. This will be evident through the creation and management of authentic, reliable, complete and usable records, capable of supporting the College’s functions and activities.
Good records management is of special significance in the context of the College’s function, where the maintenance of academic records is a core activity.
To find out more download our Records Retention Policy [PDF]